WHAT: Regular meeting of the Muskogee Public Works and Finance committees, special meeting City Council.
WHEN: 5:30 p.m. Monday.
WHERE: City Council Chambers, third floor, Muskogee Municipal Building, 229 W. Okmulgee Ave.
ON TV: Broadcast live on Optimum Channel 14.
INFORMATION: Those who would like to address councilors during the meeting must sign in at least 15 minutes before the meeting begins.
• • •
FINANCE COMMITTEE
Consider:
• Finance Committee minutes of Jan. 8, 2024
• Claims for all City departments Dec. 30, 2023 through Feb. 2, 2024.
• Resolution No. 2974 declaring items of personal property presently in the possession of the City of Muskogee, to be surplus to the needs of the City of Muskogee, and authorize the City Manager, or his designee, to offer for sale or dispose of the same, all as per the attached list.
• Accept the lowest and/or best bid for Pest Control Services from Allstate Termite & Pest Solutions, at $1,596 per month
• Lowest and best bid from Gordon’s Heating and Air for Mechanical (HVAC) contractor for maintenance and upkeep of all City facilities and buildings.
• Low bid from B & R Electric for Electrical Contractor for maintenance and upkeep of all City facilities and buildings.
• Lowest and only bid from McIntosh Service, LLC, for Plumbing Contractor for maintenance and upkeep of all City facilities and buildings.
• Lowest and best bid from TK Elevator Corporation for Elevator Maintenance contractor for maintenance and upkeep of four elevators within City facilities and buildings.
• Lowest and/or best bids from Muskogee Redi Mix for concrete materials for City repair and maintenance projects.
• Lowest and/or best bids for Road Materials from Tulsa Asphalt, Vance Brothers, APAC Central dba Arkhola, and Youngman Rock, for FY2024-2025.
• Accept the recommended bids for Water Treatment Plant Chemicals for water treatment as follows: 1) Chlorine at $1.165 per pound to Brenntag Southwest; 2) Fluorosilicic Acid at $0.292 per pound to Pencco Inc.; 3) Poly-phosphate at $0.647 per pound to Shannon Chemicals; 4) Aluminum/polymer liquid blend coagulant at $0.427 per pound to WaterTech Inc.; 5) Sodium Chlorite solution at $0.665 per pound to Evoqua Water Technologies; 6) Ferric Chloride at $0.24 per pound to PVS Technologies; 7) Copper Sulfate at $0.5131 per pound to Brenntag Southwest.
• Request from the Roxy Theater for a one-time supplemental appropriation for operating expenses of $35,000.
• • •
PUBLIC WORKS COMMITTEE
Consider:
• Public Works Committee minutes of Jan. 8, 2024.
• Ordinance No. 4224-A, an ordinance amending the City of Muskogee Code of Ordinances, by amending Chapter 82, Utilities, Article VI, Refuse Collection, Section 82-743, Other Trash Containers, Adding Repealer, Severability and Setting an Effective Date.
• Resolution No. 2975 declaring the property located at 1016 South C. Street in the City of Muskogee as surplus property, and authorize the City Manager to negotiate and execute a Quit Claim Deed for the subject property
• Final payment to TLS Group, Inc., in the amount of $71,036.27, for Four Corners Signalization, Project No. 2016040.
• Final payment to Mason Enterprise Group, in the amount of $3,519, for Sewer Plant Chiller, Project No. 2022038.
• City of Muskogee Health Committee regarding renewals for Plan Year 2024.
• Appointment of Joy Sloan to the Parks and Recreation Board, to serve a four (4) year term, filling the expiring term of Evelyn Hibbs, beginning March 1, 2024, and ending Feb. 29, 2028.
• • •
SPECIAL CALL CITY COUNCIL
Consider:
CONSENT AGENDA
• Claims for all City departments Dec. 2, 2023 through Dec. 29, 2023.
• Lowest and best bid from Gray Manufacturing, in the amount of $51,000.00, for the purchase of a new mobile column lift set for the Fire Department garage.
• Resolution No. 2971 to allow Neighbors Building Neighborhoods (NBN) to issue Certificates of Appropriateness (COA) on behalf of the Historic Preservation Commission for the Muskogee Historic Revitalization Subgrant Program.
• City Council Policy 1-6, Records Retention and Authority to Destroy.
• Final Payment to APAC Central, Inc., in the amount of $138,439.58, for the NW Zone Mill & Overlay Project No. 2022042.
• Change Order No. 1 for the Four Corners Signal Improvements, Project No. 2016040, with Traffic & Lighting Systems, LLC, in the amount of $68,295.60.
• Lowest and best bid in the amount of $450,000.00, from Cook Consulting, LLC, for the Haskell Pump Station, Project No. 2022021, as recommended by Cowan Group Engineering.
• Lowest and best bid in the amount of $87,001, from Anytime Roofing Inc., for the Facilities Building Roof Replacement, Project No. 2023028, as recommended by Cowan Group Engineering.
• Appointment of Cleta Mullins to serve on the Wellness Initiative Coalition, filling the unexpired term of Linda Milton, commencing upon appointment, and ending on Aug. 31, 2024.
• Appointment of Perry Hewitt to the Parks and Recreation Board, filling the unexpired term of Julie Macomb, commencing upon appointment, and ending April 30, 2025.
• Appointment of Dr. Jack Weaver to the Wellness Initiative Coalition to serve a four (4) year term, filling the expired term of Dr. James Baker, beginning Feb. 1, 2024, and ending on Jan. 31, 2028.
• Appointment of Melony Carey to the Historic Preservation Commission, to serve a three (3) year term, beginning Feb. 1, 2024, and ending on Jan. 31, 2027.
REGULAR AGENDA
• Authorize submission of Letters of Inquiry to the City of Muskogee Foundation for FY2024-2025 grant cycle for City projects as follows: a) Pickleball Courts at Hatbox $300,000; b) Teen Center/YVC Operations $150,000; c) City Attorney Juvenile and Adult Community Service Program $100,000; d) Coody Creek Trail design, $55,000; e) Coody Creek Trail construction, $1,470,000; f) River Country Water Park expansion, $2,000,000; g) Muskogee Police Department body cameras, $94,000, per year for five (5) years; and h) Muskogee Police Department tasers, $161,000, per year, for five (5) years.
• Approval of Second Amended Ordinance No. 4198-A, an Ordinance Amending the City of Muskogee Code of Ordinances by Amending Chapter 74, Taxation, Article VIII, Use Tax, by Amending Section 74-237, Economic Development Fund, Amending Section 74-237(h) Removing the Subcommittee and Replacing it with an Economic Develoment Advisory Board, and Adding Sections (h) (1)-(8); Adding Section 74-237 (i) and Sections (i)(1) (a)-(e), Adding Section (2) and Sections (2) (a) and (b), Providing for Severability, Repealer and Setting an Effective Date.
• Ordinance No. 4222-A, an Ordinance amending the City of Muskogee Code of Ordinances, by adopting Chapter 18, Buildings and Building Regulations, Article X, Vacant and Abandoned Commercial Buildings.
• Ordinance No. 4221-A, an ordinance amending the City of Muskogee Code of Ordinances by repealing Chapter 18, Buildings and Building Regulations, Article II, Registration Certificates and Fees; Permits, Bonds and Insurance, Division 6, Vacant Building Registration.
• Resolution No. 2973 declaring items of personal property presently in the possession of the City of Muskogee, to be surplus to the needs of the City of Muskogee, and authorize the City Manager to offer for sale or dispose of the same.
• Authorize the City Manager to execute an Engagement Letter with Hood & Associates, Certified Public Accountants, to perform review of financial statements and prepare audit report for FY2023.
• Receive report on upcoming municipal election dates and encouraging and informing citizens about voting opportunities.
• Allocate $10,000 of hotel/motel tax, to sponsor the Oklahoma Music Hall of Fame Induction Ceremony.
• Executive Session to discuss and take possible action on the following:
a. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session to discuss a Worker’s Compensation claim, No. CM3-2023-00490H, and if necessary, take appropriate action in Open Session.
b. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session to discuss the pending tort claim of Marion Hunter, and if necessary, take appropriate action in Open Session.
c. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session to provide an update regarding (PFAS) contamination In Re: Aqueous Film-Forming Foams Products Liability Litigation, MDL No. 2:18-mn-2873, United States District Court, District of South Carolina, and take other necessary action in Open Session.
d. Pursuant to Section 307B.4, Title 25, Oklahoma Statutes, consider convening in Executive Session to discuss the on-going litigation styled Quintana v. City of Muskogee et al., filed in the United States District Court for the Eastern District of Oklahoma, Case No. 23-VC-389-RAW
