CADILLAC — The agenda for the Cadillac City Council meeting on Monday is light, with just a few matters to decide upon.
One of those matters is a request from staff to purchase a new primary sludge pump for the Wastewater Treatment Plant.
Bids were solicited to find the best price for the pump and four were received that met the minimum specifications included in the bid document. Bids ranged from $18,900 to $35,600.
According to council documents, after reviewing the bids, it was noted that Hamlett Environmental submitted a bid for a pump that is a familiar brand that certain staff have worked with in the past. The firm that submitted the lowest bid, Waterworks System and Equipment, uses a pump that has very little history to evaluate and the city has no experience with the brand.
As such, staff have recommended that Hamlett Environmental be awarded the purchase in the amount of $25,000. This bid is for the pump purchase only, and a portion of the remaining project budget will be utilized for removal of the current pump and installation of the new pump.
Also on Monday, council will consider a request to upgrade the city’s geographic information system software.
The city’s GIS system was last upgraded and licensed to the then-newest version of the program in 2016. According to council documents prepared by staff, the licensing is expired and the city needs to upgrade to the current version of the software in order to utilize the full capacities of the system and receive ongoing support from Environmental Systems Research Institute, the company that offers the software.
As part of the evaluation for determining the best solution for the city moving forward, staff worked with ESRI to compare a limited user option similar to what is currently in place with an enterprise version of the software that would open up the system to unlimited users. All city staff, elected officials, and even volunteer members of local boards like the planning commission and zoning board could be offered customizable access to the system to assist them with their work.
In addition, layers of the data can be available for the public to see via the city’s website.
“Whether to help prepare for emergencies (such as pandemics or climate-driven natural disasters) or support new initiatives (like fire pre-planning, land records modernization, and utility modeling), an EA provides your organization with a simple and flexible way to increase your system’s capacity, equipping you to address new or unexpected business requirements,” reads a letter to the city from ESRI extolling the benefits of the package.
City staff are recommending that the city council approve the upgrade to the system at an initial cost of $15,500 per year.
The Cadillac City Council meets Monday at 6 p.m., at the Cadillac Municipal Complex, located at 200 N. Lake St.